Two of the most important positions in a corporation are the president and the corporate secretary. While electing a president is a given, you might wonder why a corporate secretary is necessary. A company secretary in the Philippines holds a crucial role in the organization. Corporate secretaries make sure the corporation is compliant with the different mandates provided by the country where the organization is doing business or operating.
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What are the primary roles of a corporate secretary?
- Ensure Compliance with Government Mandates
A corporation is a legal entity registered to conduct business or operations in the country where it is registered. It is expected that the corporation will comply with the different mandates and rules required by the locality.
It is the corporate secretary’s job to ensure legal compliance and maintain accurate records that are essential to the corporation as well as to the government offices requiring such data and information.
- Internal Support
In addition to the external support that a corporate secretary is responsible for, they are also responsible for keeping internal records, such as recording minutes and resolutions, as well as facilitating communication among members. Other administrative tasks that corporate secretaries are responsible for are document management, partner relations, and long-term strategic planning.
- Maintain good corporate governance.
As the person in charge of keeping records and documents, the corporate secretary is expected to maintain and uphold good corporate governance practices. Corporate secretaries are accountable to each member of the corporation as well as to the government body tasked to regulate corporations and organizations.
Who Can Become a Corporate Secretary?
In the Philippines, the provision is clear on who can be named and registered as a corporate secretary. One of its essential requisites is that the corporate secretary has to be a Filipino citizen and resident.
Can You Avail of Corporate Secretary Services in the Philippines?
Yes, you can definitely hire someone to professionally handle various administrative tasks such as documentation, report filing, and tracking of deadlines. You can partner with Acclime Philippines to help you run your business with a dedicated corporate secretary.
- Operational Guidance
As you operate your business, there might be some regulations and documentation that you are not familiar with. Partnering with a dedicated corporate secretary can help and guide you to successfully fulfill any business requirements and reports that you have to keep.
- Deadline Reminders
A dedicated corporate secretary takes responsibility for monitoring deadlines and compliance requirements for your business. Notifications about deadlines and documentary requirements will be sent so you don’t have to worry about missing deadlines and incurring overdue fees.
- Online Transactions and Documentation
If you are worried about the inconvenience of traveling and meeting with your dedicated corporate secretary, you can tap on a company secretary service that is 100% online. With the innovations available, you can sign documents and transact with your partner securely online. The innovation also allows you to view and check documents anytime since they are securely stored in the cloud.
How to Get Started With Your Dedicated Corporate Secretary?
You can schedule a free discovery call with Acclime Philippines to discuss how we can help you get started with your business and operate in the Philippines. Partner with Acclime Philippines and unlock your business’ full potential!
